DMC Leadership Changes!

November 5, 2012

By msaavedr

A Sin­cere Thank You to our past Co-Chairs!

A Big Wel­come to our new Co-Chairs!

On Octo­ber 24th the DMC Stan­dards Imple­men­ta­tion Com­mit­tee mem­bers held a sur­prise lunch to rec­og­nize the lead­er­ship and ser­vice of our past co-chairs, Betsy Wil­son, UW Dean of Librarires, and Todd Mil­don, Vice Provost of Insti­tu­tional Research and Data Man­age­ment.  They were pre­sented with ser­vice awards as a small token of our appre­ci­a­tion for their ser­vice over the past 3 years.  Lunch was at Shalimar’s, one of Betsy’s favorite lunch spots, and Todd exclaimed he couldn’t wait to show off his new award.  Their enthu­si­asm and sup­port over these past few years will be gen­uinely missed.  Thank you both for your out­stand­ing contributions!

“DMC Cel­e­bra­tion”, names left to right, Jim Kresl, Liz Coveney, Stephen Majeski, Betsy Wil­son, Todd Mil­don, Bill Yock, Nancy McDonald

Please help me in wel­com­ing our new co-chairs Stephen Majeski, Asso­ciate Dean for Research Admin­is­tra­tion and Infra­struc­ture, Col­lege of Arts and Sci­ences, and Gary Quar­foth, Asso­ciate Vice Provost, Office of Plan­ning and Bud­get­ing.  Gary and Stephen are no strangers to data man­age­ment as Gary has been an active Data Trustee and active mem­ber of the EDW Steer­ing Com­mit­tee, and Stephen has served as a com­mit­tee mem­ber on DMC for sev­eral years already.  With their back­grounds and tal­ents the impor­tant data gov­er­nance chal­lenges of the UW are in good hands!

My sin­cere thanks to all for tak­ing this data man­age­ment jour­ney together!

Regards,

Bill Yock
Direc­tor, Enter­prise Infor­ma­tion Ser­vices
UW-IT Infor­ma­tion Management

Data Classification

November 5, 2012

By msaavedr

The Uni­ver­sity of Wash­ing­ton Office of the CISO recently announced a new brief on Data Classification:

Pri­vacy Brief: Data Clas­si­fi­ca­tion at the Uni­ver­sity of Washington

A recently pub­lished Pri­vacy Brief on Data Clas­si­fi­ca­tion at the Uni­ver­sity of Wash­ing­ton pro­vides insight on the key ques­tions that should be con­sid­ered when acquir­ing, using, and stor­ing data.

To view it, copy and paste this link into your browser:

http://ciso.washington.edu/resources/privacy-briefs/privacy-brief-data-classification/

More infor­ma­tion can be found on the Office of the CISO web­site: http://ciso.washington.edu/

Data Custodian Forum Wrap Up — Fall 2012

September 24, 2012

By dmccomm

Data Cus­to­dian Forum Wrap Up

Forum FeedbackMeta­data  

  • What is it?
  • Why does it matter?
  • How is it used?
  • How do Cus­to­di­ans cre­ate it?

These and more top­ics were dis­cussed and prac­ticed at the 2nd Data Cus­to­dian Forum, held on Sep­tem­ber 19th, 2012.

Attendee feed­back was very pos­i­tive. Cus­to­di­ans found the Forum to be a good mix of infor­ma­tion and interaction.

If you weren’t able to attend, or want to lis­ten again, you’ll find Speaker record­ings and other Forum high­lights below.

Please feel free to share this email with your col­leages. This infor­ma­tion is also avail­able on the Data Man­age­ment Com­mi­tee blog.

Forum Speak­ers

Meta­data answers the ques­tion: What is it?

Bob Boiko

Bob Boiko, UW Infor­ma­tion School lec­turer and world-renown con­tent man­age­ment and meta­data expert, pro­vides big pic­ture con­text for the impor­tance of meta­data and the chal­lenges and rewards of cre­at­ing it.

Play Button


Watch the pre­sen­ta­tion.    Down­load the slide deck.

 

Meta­data and You

Nancy McQuillen photo

Nancy McQuillen, UW Meta­data Man­ager applies the big pic­ture to the prac­ti­cal work hap­pen­ing now at UW, and intro­duced Term­Point, a tool that allows Cus­to­di­ans to build UW’s vocabulary.

Play Button - McQuillen


Watch the pre­sen­ta­tion.    Down­load the slide deck.

 

UW Meta­data Tool

You are the Key to UW’s Vocab­u­lary: TermPoint

TermPoint screen shot
Cus­to­di­ans got a first glimpse of Term­Point 1.0, a simple-to-use tool that allows the cap­ture UW vocab­u­lary. Any­one with a UW NetID is wel­come to con­tribute terms and definitions.

Visit the Term­Point site today for instruc­tions and examples.

Forum Col­lab­o­ra­tion Result

Card Sort­ing Exercise

Cus­to­di­ans part­nered with peers in their respec­tive high level data domain groups, (as indi­cated on UW’s Data Map) to iden­tify busi­ness terms rel­e­vant to their data area, and then ranked them by ‘the need to cre­ate a def­i­n­i­tion’. The Word Cloud below is the result of that exercise.

Word Cloud

The Data Cus­to­dian Forum is hosted by the DMC Edu­ca­tion and Com­mu­ni­ca­tion Sub­com­mit­tee.  Thanks to all our pre­sen­ters and orga­niz­ers for their time and com­mit­ment. Spe­cial thanks to Yan Ren for her plan­ning and prepa­ra­tion contribution.

Data Custodian Forum Fall 2012

September 7, 2012

By dmccomm

Meta­data

The Data Man­age­ment Com­mit­tee (DMC) is happy to announce the Autumn 2012 Data Cus­to­dian Forum. Tak­ing cen­ter stage at this Forum is the topic of metadata.

Meta­data — data about data — is near and dear to the hearts of data and infor­ma­tion con­sumers across UW, even though they may not know it by that term. How­ever, meta­data affects users of data and reports at every turn. For exam­ple, you may have heard (or asked) ‘what does stu­dent mean in this con­text?’, or ‘who owns that bud­get?’. With­out clear descrip­tions for the terms of ‘stu­dent’ and ‘bud­get’ and ‘own’, we can­not have informed dis­cus­sions and reach com­mon solu­tions to problems.

One of the most impor­tant con­tri­bu­tions Data Cus­to­di­ans make at UW is to help answer these ques­tions using meta­data. Please join us to learn more about meta­data and how you con­tribute to this body of knowl­edge in your role as Custodian.

Date: Sep­tem­ber 19, 2012 
Loca­tion:  UW Tower, 22nd Floor, Ravenna Room
Bev­er­ages and light refresh­ments provided

Pre-Forum Refresher Ses­sion 9:00 — 9:45

Cus­to­dian Refresher
Vir­jean Edwards — UW Reg­is­trar, Aca­d­e­mic Data Cus­to­dian
Liz Coveney — Asso­ciate Vice Pres­i­dent, HR Admin­is­tra­tion and Infor­ma­tion Sys­tems, HR Data Custodian

If you’re a new Data Cus­to­dian or would like a refresher on Data Cus­to­dian roles & activ­i­ties, this ses­sion is for you. Please join us one hour ear­lier, at 9:00am, for this infor­ma­tive review.

Data Cus­to­dian Forum Agenda 10:00 — 12:00

Wel­come and Keynote 
Bob Boiko — World leader in Con­tent Man­age­ment, Author, Senior Lec­turer, iSchool 

Meta­data and You
Nancy McQuillen - Meta­data Manager

Ter­mi­nol­ogy Mixer
Nancy McQuillen, facil­i­ta­tor — Hands-on group exer­cise using exist­ing metadata

Ter­mi­nol­ogy Cau­cus
Bob Boiko, facil­i­ta­tor — Bound to be inter­est­ing as Data Cus­to­di­ans (you!) cre­ate meta­data around the term ‘Award’

Wrap Up
Nancy McQuillen

UW a Leader at National Conference

August 11, 2012

By annw

A’New Deal’ in Data Governance

The Uni­ver­sity of Washington’s data gov­er­nance pro­gram has been likened to the U.S. gov­ern­ment in sev­eral ways. In the past Bill Yock, Direc­tor of Enter­prise Infor­ma­tion Ser­vices, has drawn par­al­lels to the “Con­sti­tu­tional Democ­racy” approach of gov­er­nance. In a recent pre­sen­ta­tion given at the Data Gov­er­nance and Infor­ma­tion Qual­ity con­fer­ence in San Diego, Bill has shown the sim­i­lar­i­ties to depres­sion era “New Deal” pro­grams. Just like the great depres­sion the UW’s “data depres­sion” has been over­come with many col­lab­o­ra­tive works pro­grams. You can review the pre­sen­ta­tion slides here. Please refer to the slide notes for the nar­ra­tive given in the speech.

Forum Wrap Up

March 5, 2012

By dmccomm

Inau­gural Forum a Success!

Based on par­tic­i­pant feed­back, the inau­gural Data Cus­to­dian Forum was a big suc­cess. Over 30 data cus­to­di­ans heard about the Yin and Yang of data access and how UW has bal­anced those two approaches in the data secu­rity model gov­ern­ing Enter­prise Data Ware­house (EDW) data.

Atten­dees then engaged in pro­duc­tive dis­cus­sions in the break­out ses­sions, with top­ics rang­ing from pro­gram­matic pro­vi­sion­ing and depro­vi­sion­ing of data access, to the pur­pose and role of a data cus­to­dian. Stay tuned to see your ques­tions and thoughts in action in upcom­ing blog entries!

Links to Ple­nary ses­sion record­ings are below.

 

Speaker Record­ings

Wel­come and Keynote Intro­duc­tions
 Betsy Wil­son — Dean of Uni­ver­sity Libraries,  DMC Co-Chair 


Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Pru­dence and Data Avail­abil­ity
 Mike Eisen­berg — Dean Emer­i­tus, Founder of UW’s Infor­ma­tion School, and Co-Founder of UW’s DMC
A trea­sure trove of infor­ma­tion exists in our data. The UW rec­og­nizes the strate­gic impor­tance of this asset and is becom­ing a data-driven insti­tu­tion. Free­ing the data for the right peo­ple at the right time is our mis­sion. How can we succeed?

The Yang: Pru­dence and Data Pro­tec­tion
 Kirk Bai­ley — UW Chief Infor­ma­tion Secu­rity Offi­cer
Our trea­sure trove of infor­ma­tion is valu­able both to UW and to oth­ers with less well-intentioned uses in mind. How do we ensure peo­ple have access to data on a need to know basis?

How UW is Man­ag­ing Access

UW’s Bal­ance: The Roles and Access Matrix
 Todd Mil­don — Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
The Data Man­age­ment Com­mit­tee, with input from Data Cus­to­di­ans around the Uni­ver­sity, have crafted a data secu­rity model that cov­ers all types of data in the Enter­prise Data Ware­house (EDW) for all users of data. How did they do that?

The Matrix Expe­ri­ence
 Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
The rub­ber hits the road in this talk about prac­ti­cal expe­ri­ence with imple­ment­ing the “secu­rity matrix” in the EDW. How have we done man­ag­ing the ten­sion between free­ing the data and need to know for one’s job?

Next Forum

The next Data Cus­to­dian Forum is planned for late Sep­tem­ber.  We heard you, and the the next forum will be designed to answer “how does this topic affect me and the Uni­ver­sity”. Forum details will be avail­able by early summer.


Data Custodian Forum

February 1, 2012

By dmccomm

Forum Quick Links

Forum Focus:  Access & Roles

The Data Man­age­ment Com­mit­tee (DMC) is pleased to announce the inau­gural Data Cus­to­dian Forum!  We’re look­ing for­ward to gath­er­ing all 60+ data cus­to­di­ans from around the Uni­ver­sity to share infor­ma­tion, meet peers, have a lit­tle pizza, and learn more about secu­rity roles and access to data.

The forum focus is a direct result of the feed­back given by the Data Cus­to­di­ans at last year’s series of round table dis­cus­sions, and reflects the DMC’s invest­ment in Data Cus­to­di­ans’ under­stand­ing of and per­for­mance in their cru­cial role. Please join us on Leap Day, Feb­ru­ary 29th, to learn more about the vital role you play in safe­guard­ing and enhanc­ing the University’s strate­gic data assets.

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  • Date: Feb­ru­ary 29, 2012  10:30 — 12:30
  • Loca­tion:  Suz­za­llo 5th Floor Con­fer­ence Room
  • Pizza Lunch Provided!

 

Forum Agenda

Ple­nary 10:30 — 11:20

Wel­come and Keynote Intro­duc­tions
Betsy Wil­son — Dean of Uni­ver­sity Libraries,  DMC Co-Chair 

Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Pru­dence and Data Avail­abil­ity
Mike Eisen­berg — Dean Emer­i­tus, Founder of UW’s Infor­ma­tion School, and Co-Founder of UW’s DMC
A trea­sure trove of infor­ma­tion exists in our data. The UW rec­og­nizes the strate­gic impor­tance of this asset and is becom­ing a data-driven insti­tu­tion. Free­ing the data for the right peo­ple at the right time is our mis­sion. How can we succeed?

The Yang: Pru­dence and Data Pro­tec­tion
Kirk Bai­ley — UW Chief Infor­ma­tion Secu­rity Offi­cer
Our trea­sure trove of infor­ma­tion is valu­able both to UW and to oth­ers with less well-intentioned uses in mind. How do we ensure peo­ple have access to data on a need to know basis?

How UW is Man­ag­ing Access

UW’s Bal­ance: The Roles and Access Matrix
Todd Mil­don — Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
The Data Man­age­ment Com­mit­tee, with input from Data Cus­to­di­ans around the Uni­ver­sity, have crafted a data secu­rity model that cov­ers all types of data in the Enter­prise Data Ware­house (EDW) for all users of data. How did they do that?

The Matrix Expe­ri­ence
Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
The rub­ber hits the road in this talk about prac­ti­cal expe­ri­ence with imple­ment­ing the “secu­rity matrix” in the EDW. How have we done man­ag­ing the ten­sion between free­ing the data and need to know for one’s job?

Break­out Ses­sions 11:20 — 12:00

Ses­sion 1 - Man­ag­ing Access Requests
Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
Heidi Berry­smith — ASTRA, Iden­tity & Access Man­age­ment
Do you grant access today?  What do you do and how do you do it?  Join this dis­cus­sion to learn from oth­ers and share thoughts on what should be in an auto­mated work­flow that uses uni­ver­sal roles and auto­mat­i­cally pro­vi­sions and de-provisions access. This dis­cus­sion group is geared toward peo­ple who are knowl­edge­able about ASTRA, or may be an authorizer.

Ses­sion 2 - Data Cus­to­dian Refresher
Liz Coveney — Asso­ciate Vice Pres­i­dent, HR and Admin­is­tra­tion and Infor­ma­tion Sys­tems and HR Data Cus­to­dian
Vir­jean Edwards - Uni­ver­sity Reg­is­trar and Stu­dent Data Cus­to­dian
This ses­sion cov­ers cus­to­dian basics.  If you’re new to the role or want a refresher on the var­i­ous aspects of cus­to­di­an­ship, this ses­sion is for you.  Top­ics include: online train­ing avail­able, com­pli­ance, Roles & Access Matrix review, enter­prise report­ing, blog and mail­man list, & Q&A.

Ses­sion 3 - Imple­ment­ing the Matrix
Todd Mil­don - Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
Ann Wun­der­lin - Man­ager of Edu­ca­tion and Com­mu­ni­ca­tion for the EDW, DMC Edu­ca­tion and Com­mu­ni­ca­tion Lead
UW has a patent pend­ing for the online tool devel­oped to man­age secu­rity across UW data in the EDW. In this break­out ses­sion you will:
– learn how users request access and how cus­to­di­ans decide what role to assign
– see a demo of the Secu­rity Meta­data Admin Tool (SMAT)
– see reports avail­able to you today that show exact secu­rity set­tings for every role, table and col­umn in the EDW

Break & Lunch Served 12:00 — 12:10

Pizza and soft drinks pro­vided for lunch dur­ing final session.

Lunch, Q&A, and Awards 12:10 — 12:30

  • Q & A from unan­swered ques­tions gath­ered dur­ing ple­nary and break­out sessions
  • Pre­sen­ta­tion of the Cus­to­dian of the Year award!
  • Gather Forum feedback

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