DMC Leadership Changes!

A Sin­cere Thank You to our past Co-Chairs!

A Big Wel­come to our new Co-Chairs!

On Octo­ber 24th the DMC Stan­dards Imple­men­ta­tion Com­mit­tee mem­bers held a sur­prise lunch to rec­og­nize the lead­er­ship and ser­vice of our past co-chairs, Betsy Wil­son, UW Dean of Librarires, and Todd Mil­don, Vice Provost of Insti­tu­tional Research and Data Man­age­ment.  They were pre­sented with ser­vice awards as a small token of our appre­ci­a­tion for their ser­vice over the past 3 years.  Lunch was at Shalimar’s, one of Betsy’s favorite lunch spots, and Todd exclaimed he couldn’t wait to show off his new award.  Their enthu­si­asm and sup­port over these past few years will be gen­uinely missed.  Thank you both for your out­stand­ing contributions!

DMC Cel­e­bra­tion”, names left to right, Jim Kresl, Liz Coveney, Stephen Majeski, Betsy Wil­son, Todd Mil­don, Bill Yock, Nancy McDonald

Please help me in wel­com­ing our new co-chairs Stephen Majeski, Asso­ciate Dean for Research Admin­is­tra­tion and Infra­struc­ture, Col­lege of Arts and Sci­ences, and Gary Quar­foth, Asso­ciate Vice Provost, Office of Plan­ning and Bud­get­ing.  Gary and Stephen are no strangers to data man­age­ment as Gary has been an active Data Trustee and active mem­ber of the EDW Steer­ing Com­mit­tee, and Stephen has served as a com­mit­tee mem­ber on DMC for sev­eral years already.  With their back­grounds and tal­ents the impor­tant data gov­er­nance chal­lenges of the UW are in good hands!

My sin­cere thanks to all for tak­ing this data man­age­ment jour­ney together!

Regards,

Bill Yock
Direc­tor, Enter­prise Infor­ma­tion Ser­vices
UW-IT Infor­ma­tion Management


Data Classification

The Uni­ver­sity of Wash­ing­ton Office of the CISO recently announced a new brief on Data Classification:

Pri­vacy Brief: Data Clas­si­fi­ca­tion at the Uni­ver­sity of Washington

A recently pub­lished Pri­vacy Brief on Data Clas­si­fi­ca­tion at the Uni­ver­sity of Wash­ing­ton pro­vides insight on the key ques­tions that should be con­sid­ered when acquir­ing, using, and stor­ing data.

To view it, copy and paste this link into your browser:

http://ciso.washington.edu/resources/privacy-briefs/privacy-brief-data-classification/

More infor­ma­tion can be found on the Office of the CISO web­site: http://ciso.washington.edu/


UW a Leader at National Conference

A’New Deal’ in Data Governance

The Uni­ver­sity of Washington’s data gov­er­nance pro­gram has been likened to the U.S. gov­ern­ment in sev­eral ways. In the past Bill Yock, Direc­tor of Enter­prise Infor­ma­tion Ser­vices, has drawn par­al­lels to the “Con­sti­tu­tional Democ­racy” approach of gov­er­nance. In a recent pre­sen­ta­tion given at the Data Gov­er­nance and Infor­ma­tion Qual­ity con­fer­ence in San Diego, Bill has shown the sim­i­lar­i­ties to depres­sion era “New Deal” pro­grams. Just like the great depres­sion the UW’s “data depres­sion” has been over­come with many col­lab­o­ra­tive works pro­grams. You can review the pre­sen­ta­tion slides here. Please refer to the slide notes for the nar­ra­tive given in the speech.


Forum Wrap Up

Inau­gural Forum a Success!

Based on par­tic­i­pant feed­back, the inau­gural Data Cus­to­dian Forum was a big suc­cess. Over 30 data cus­to­di­ans heard about the Yin and Yang of data access and how UW has bal­anced those two approaches in the data secu­rity model gov­ern­ing Enter­prise Data Ware­house (EDW) data.

Atten­dees then engaged in pro­duc­tive dis­cus­sions in the break­out ses­sions, with top­ics rang­ing from pro­gram­matic pro­vi­sion­ing and depro­vi­sion­ing of data access, to the pur­pose and role of a data cus­to­dian. Stay tuned to see your ques­tions and thoughts in action in upcom­ing blog entries!

Links to Ple­nary ses­sion record­ings are below.

 

Speaker Record­ings

Wel­come and Keynote Intro­duc­tions
 Betsy Wil­son — Dean of Uni­ver­sity Libraries,  DMC Co-Chair 


Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Pru­dence and Data Avail­abil­ity
 Mike Eisen­berg — Dean Emer­i­tus, Founder of UW’s Infor­ma­tion School, and Co-Founder of UW’s DMC
A trea­sure trove of infor­ma­tion exists in our data. The UW rec­og­nizes the strate­gic impor­tance of this asset and is becom­ing a data-driven insti­tu­tion. Free­ing the data for the right peo­ple at the right time is our mis­sion. How can we succeed?

The Yang: Pru­dence and Data Pro­tec­tion
 Kirk Bai­ley — UW Chief Infor­ma­tion Secu­rity Offi­cer
Our trea­sure trove of infor­ma­tion is valu­able both to UW and to oth­ers with less well-intentioned uses in mind. How do we ensure peo­ple have access to data on a need to know basis?

How UW is Man­ag­ing Access

UW’s Bal­ance: The Roles and Access Matrix
 Todd Mil­don — Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
The Data Man­age­ment Com­mit­tee, with input from Data Cus­to­di­ans around the Uni­ver­sity, have crafted a data secu­rity model that cov­ers all types of data in the Enter­prise Data Ware­house (EDW) for all users of data. How did they do that?

The Matrix Expe­ri­ence
 Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
The rub­ber hits the road in this talk about prac­ti­cal expe­ri­ence with imple­ment­ing the “secu­rity matrix” in the EDW. How have we done man­ag­ing the ten­sion between free­ing the data and need to know for one’s job?

Next Forum

The next Data Cus­to­dian Forum is planned for late Sep­tem­ber.  We heard you, and the the next forum will be designed to answer “how does this topic affect me and the Uni­ver­sity”. Forum details will be avail­able by early summer.



Data Custodian Forum

Forum Quick Links

Forum Focus:  Access & Roles

The Data Man­age­ment Com­mit­tee (DMC) is pleased to announce the inau­gural Data Cus­to­dian Forum!  We’re look­ing for­ward to gath­er­ing all 60+ data cus­to­di­ans from around the Uni­ver­sity to share infor­ma­tion, meet peers, have a lit­tle pizza, and learn more about secu­rity roles and access to data.

The forum focus is a direct result of the feed­back given by the Data Cus­to­di­ans at last year’s series of round table dis­cus­sions, and reflects the DMC’s invest­ment in Data Cus­to­di­ans’ under­stand­ing of and per­for­mance in their cru­cial role. Please join us on Leap Day, Feb­ru­ary 29th, to learn more about the vital role you play in safe­guard­ing and enhanc­ing the University’s strate­gic data assets.

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  • Date: Feb­ru­ary 29, 2012  10:30 — 12:30
  • Loca­tion:  Suz­za­llo 5th Floor Con­fer­ence Room
  • Pizza Lunch Provided!

 

Forum Agenda

Ple­nary 10:30 — 11:20

Wel­come and Keynote Intro­duc­tions
Betsy Wil­son — Dean of Uni­ver­sity Libraries,  DMC Co-Chair 

Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Pru­dence and Data Avail­abil­ity
Mike Eisen­berg — Dean Emer­i­tus, Founder of UW’s Infor­ma­tion School, and Co-Founder of UW’s DMC
A trea­sure trove of infor­ma­tion exists in our data. The UW rec­og­nizes the strate­gic impor­tance of this asset and is becom­ing a data-driven insti­tu­tion. Free­ing the data for the right peo­ple at the right time is our mis­sion. How can we succeed?

The Yang: Pru­dence and Data Pro­tec­tion
Kirk Bai­ley — UW Chief Infor­ma­tion Secu­rity Offi­cer
Our trea­sure trove of infor­ma­tion is valu­able both to UW and to oth­ers with less well-intentioned uses in mind. How do we ensure peo­ple have access to data on a need to know basis?

How UW is Man­ag­ing Access

UW’s Bal­ance: The Roles and Access Matrix
Todd Mil­don — Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
The Data Man­age­ment Com­mit­tee, with input from Data Cus­to­di­ans around the Uni­ver­sity, have crafted a data secu­rity model that cov­ers all types of data in the Enter­prise Data Ware­house (EDW) for all users of data. How did they do that?

The Matrix Expe­ri­ence
Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
The rub­ber hits the road in this talk about prac­ti­cal expe­ri­ence with imple­ment­ing the “secu­rity matrix” in the EDW. How have we done man­ag­ing the ten­sion between free­ing the data and need to know for one’s job?

Break­out Ses­sions 11:20 — 12:00

Ses­sion 1 - Man­ag­ing Access Requests
Bill Yock — Direc­tor of Enter­prise Infor­ma­tion Sys­tems and DMC Co-Founder
Heidi Berry­smith — ASTRA, Iden­tity & Access Man­age­ment
Do you grant access today?  What do you do and how do you do it?  Join this dis­cus­sion to learn from oth­ers and share thoughts on what should be in an auto­mated work­flow that uses uni­ver­sal roles and auto­mat­i­cally pro­vi­sions and de-provisions access. This dis­cus­sion group is geared toward peo­ple who are knowl­edge­able about ASTRA, or may be an authorizer.

Ses­sion 2 - Data Cus­to­dian Refresher
Liz Coveney — Asso­ciate Vice Pres­i­dent, HR and Admin­is­tra­tion and Infor­ma­tion Sys­tems and HR Data Cus­to­dian
Vir­jean Edwards - Uni­ver­sity Reg­is­trar and Stu­dent Data Cus­to­dian
This ses­sion cov­ers cus­to­dian basics.  If you’re new to the role or want a refresher on the var­i­ous aspects of cus­to­di­an­ship, this ses­sion is for you.  Top­ics include: online train­ing avail­able, com­pli­ance, Roles & Access Matrix review, enter­prise report­ing, blog and mail­man list, & Q&A.

Ses­sion 3 - Imple­ment­ing the Matrix
Todd Mil­don - Assis­tant Vice Provost for Data Man­age­ment, DMC Co-Chair
Ann Wun­der­lin - Man­ager of Edu­ca­tion and Com­mu­ni­ca­tion for the EDWDMC Edu­ca­tion and Com­mu­ni­ca­tion Lead
UW has a patent pend­ing for the online tool devel­oped to man­age secu­rity across UW data in the EDW. In this break­out ses­sion you will:
– learn how users request access and how cus­to­di­ans decide what role to assign
– see a demo of the Secu­rity Meta­data Admin Tool (SMAT)
– see reports avail­able to you today that show exact secu­rity set­tings for every role, table and col­umn in the EDW

Break & Lunch Served 12:00 — 12:10

Pizza and soft drinks pro­vided for lunch dur­ing final session.

Lunch, Q&A, and Awards 12:10 — 12:30

  • Q & A from unan­swered ques­tions gath­ered dur­ing ple­nary and break­out sessions
  • Pre­sen­ta­tion of the Cus­to­dian of the Year award!
  • Gather Forum feedback

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