DMC Leadership Changes!

A Sincere Thank You to our past Co-Chairs!

A Big Welcome to our new Co-Chairs!

On October 24th the DMC Standards Implementation Committee members held a surprise lunch to recognize the leadership and service of our past co-chairs, Betsy Wilson, UW Dean of Librarires, and Todd Mildon, Vice Provost of Institutional Research and Data Management.  They were presented with service awards as a small token of our appreciation for their service over the past 3 years.  Lunch was at Shalimar’s, one of Betsy’s favorite lunch spots, and Todd exclaimed he couldn’t wait to show off his new award.  Their enthusiasm and support over these past few years will be genuinely missed.  Thank you both for your outstanding contributions!

“DMC Celebration”, names left to right, Jim Kresl, Liz Coveney, Stephen Majeski, Betsy Wilson, Todd Mildon, Bill Yock, Nancy McDonald

Please help me in welcoming our new co-chairs Stephen Majeski, Associate Dean for Research Administration and Infrastructure, College of Arts and Sciences, and Gary Quarfoth, Associate Vice Provost, Office of Planning and Budgeting.  Gary and Stephen are no strangers to data management as Gary has been an active Data Trustee and active member of the EDW Steering Committee, and Stephen has served as a committee member on DMC for several years already.  With their backgrounds and talents the important data governance challenges of the UW are in good hands!

My sincere thanks to all for taking this data management journey together!

Regards,

Bill Yock
Director, Enterprise Information Services
UW-IT Information Management


Data Classification

The University of Washington Office of the CISO recently announced a new brief on Data Classification:

Privacy Brief: Data Classification at the University of Washington

A recently published Privacy Brief on Data Classification at the University of Washington provides insight on the key questions that should be considered when acquiring, using, and storing data.

To view it, copy and paste this link into your browser:

http://ciso.washington.edu/resources/privacy-briefs/privacy-brief-data-classification/

More information can be found on the Office of the CISO website: http://ciso.washington.edu/


UW a Leader at National Conference

A’New Deal’ in Data Governance

The University of Washington’s data governance program has been likened to the U.S. government in several ways. In the past Bill Yock, Director of Enterprise Information Services, has drawn parallels to the “Constitutional Democracy” approach of governance. In a recent presentation given at the Data Governance and Information Quality conference in San Diego, Bill has shown the similarities to depression era “New Deal” programs. Just like the great depression the UW’s “data depression” has been overcome with many collaborative works programs. You can review the presentation slides here. Please refer to the slide notes for the narrative given in the speech.


Forum Wrap Up

Inaugural Forum a Success!

Based on participant feedback, the inaugural Data Custodian Forum was a big success. Over 30 data custodians heard about the Yin and Yang of data access and how UW has balanced those two approaches in the data security model governing Enterprise Data Warehouse (EDW) data.

Attendees then engaged in productive discussions in the breakout sessions, with topics ranging from programmatic provisioning and deprovisioning of data access, to the purpose and role of a data custodian. Stay tuned to see your questions and thoughts in action in upcoming blog entries!

Links to Plenary session recordings are below.

 

Speaker Recordings

Welcome and Keynote Introductions
 Betsy Wilson – Dean of University Libraries,  DMC Co-Chair 


Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Prudence and Data Availability
 Mike Eisenberg – Dean Emeritus, Founder of UW’s Information School, and Co-Founder of UW’s DMC
A treasure trove of information exists in our data. The UW recognizes the strategic importance of this asset and is becoming a data-driven institution. Freeing the data for the right people at the right time is our mission. How can we succeed?

The Yang: Prudence and Data Protection
 Kirk Bailey – UW Chief Information Security Officer
Our treasure trove of information is valuable both to UW and to others with less well-intentioned uses in mind. How do we ensure people have access to data on a need to know basis?

How UW is Managing Access

UW’s Balance: The Roles and Access Matrix
 Todd Mildon – Assistant Vice Provost for Data Management, DMC Co-Chair
The Data Management Committee, with input from Data Custodians around the University, have crafted a data security model that covers all types of data in the Enterprise Data Warehouse (EDW) for all users of data. How did they do that?

The Matrix Experience
 Bill Yock – Director of Enterprise Information Systems and DMC Co-Founder
The rubber hits the road in this talk about practical experience with implementing the “security matrix” in the EDW. How have we done managing the tension between freeing the data and need to know for one’s job?

Next Forum

The next Data Custodian Forum is planned for late September.  We heard you, and the the next forum will be designed to answer “how does this topic affect me and the University”. Forum details will be available by early summer.



Data Custodian Forum

Forum Quick Links

Forum Focus:  Access & Roles

The Data Management Committee (DMC) is pleased to announce the inaugural Data Custodian Forum!  We’re looking forward to gathering all 60+ data custodians from around the University to share information, meet peers, have a little pizza, and learn more about security roles and access to data.

The forum focus is a direct result of the feedback given by the Data Custodians at last year’s series of round table discussions, and reflects the DMC’s investment in Data Custodians’ understanding of and performance in their crucial role. Please join us on Leap Day, February 29th, to learn more about the vital role you play in safeguarding and enhancing the University’s strategic data assets.

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  • Date: February 29, 2012  10:30 – 12:30
  • Location:  Suzzallo 5th Floor Conference Room
  • Pizza Lunch Provided!

 

Forum Agenda

Plenary 10:30 – 11:20

Welcome and Keynote Introductions
Betsy Wilson – Dean of University Libraries,  DMC Co-Chair 

Keynote Theme:  The Yin and Yang of Access to Data

The Yin: Prudence and Data Availability
Mike Eisenberg – Dean Emeritus, Founder of UW’s Information School, and Co-Founder of UW’s DMC
A treasure trove of information exists in our data. The UW recognizes the strategic importance of this asset and is becoming a data-driven institution. Freeing the data for the right people at the right time is our mission. How can we succeed?

The Yang: Prudence and Data Protection
Kirk Bailey – UW Chief Information Security Officer
Our treasure trove of information is valuable both to UW and to others with less well-intentioned uses in mind. How do we ensure people have access to data on a need to know basis?

How UW is Managing Access

UW’s Balance: The Roles and Access Matrix
Todd Mildon – Assistant Vice Provost for Data Management, DMC Co-Chair
The Data Management Committee, with input from Data Custodians around the University, have crafted a data security model that covers all types of data in the Enterprise Data Warehouse (EDW) for all users of data. How did they do that?

The Matrix Experience
Bill Yock – Director of Enterprise Information Systems and DMC Co-Founder
The rubber hits the road in this talk about practical experience with implementing the “security matrix” in the EDW. How have we done managing the tension between freeing the data and need to know for one’s job?

Breakout Sessions 11:20 – 12:00

Session 1 – Managing Access Requests
Bill Yock – Director of Enterprise Information Systems and DMC Co-Founder
Heidi Berrysmith – ASTRA, Identity & Access Management
Do you grant access today?  What do you do and how do you do it?  Join this discussion to learn from others and share thoughts on what should be in an automated workflow that uses universal roles and automatically provisions and de-provisions access. This discussion group is geared toward people who are knowledgeable about ASTRA, or may be an authorizer.

Session 2 – Data Custodian Refresher
Liz Coveney – Associate Vice President, HR and Administration and Information Systems and HR Data Custodian
Virjean Edwards – University Registrar and Student Data Custodian
This session covers custodian basics.  If you’re new to the role or want a refresher on the various aspects of custodianship, this session is for you.  Topics include: online training available, compliance, Roles & Access Matrix review, enterprise reporting, blog and mailman list, & Q&A.

Session 3 – Implementing the Matrix
Todd Mildon – Assistant Vice Provost for Data Management, DMC Co-Chair
Ann Wunderlin – Manager of Education and Communication for the EDW, DMC Education and Communication Lead
UW has a patent pending for the online tool developed to manage security across UW data in the EDW. In this breakout session you will:
– learn how users request access and how custodians decide what role to assign
– see a demo of the Security Metadata Admin Tool (SMAT)
– see reports available to you today that show exact security settings for every role, table and column in the EDW

Break & Lunch Served 12:00 – 12:10

Pizza and soft drinks provided for lunch during final session.

Lunch, Q&A, and Awards 12:10 – 12:30

  • Q & A from unanswered questions gathered during plenary and breakout sessions
  • Presentation of the Custodian of the Year award!
  • Gather Forum feedback

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