Music Library Student Advisory Group Meeting Notes
May 8, 2013
Interested in joining this group? Email Verletta Kern at vkern at uw.edu
I. Music Library Updates
- The funding for the Variations grant to digitize recordings in our collection and make them available for reserve is still held up in the government sequester. We don’t have a timeline as of yet to when the funding will come available.
- The Music Library has applied for an STF grant to purchase a computer with large screen monitor that could be placed upstairs for group viewing or listening of reserve materials and group work on projects. We will learn if this grant was successful in June.
- The Music Library also put in a request to keep the library open until 7PM during the week and until 6 PM on Sunday evenings. Since the MLSAG meeting we learned that funding has been approved to open the library additional hours.
II. Music Library Website
The Libraries will be updating the look and feel of the main library website this summer. The Music Library should also re-evaluate site content during this time as well.
Q. Where do you go to start your research?
A. Students start their research on the Music Library homepage.
Q. What area of the Music Library website do you normally use when researching?
A. Grove Music Online, JSTOR, Catalog
Q. Do you ever use the Music Subject Guide?
A. We have never seen this before.
Q. For terminology on the Music Subject Guide, we use the term “media” sources for locating streaming audio/video and physical media materials. Is there a term that would resonate better with students?
A. No. Media works for us.
III. Library Catalog Search
The UW Libraries will be moving to a new library catalog beginning summer quarter. This catalog will replace both UW WorldCat and the UW only catalog.
Student Comments: Students don’t like to use UW WorldCat as they are usually interested in locating materials we own quickly. UW WorldCat leaves them disappointed when they find materials that aren’t available here in the library. Students realize they can request items but are often interested in what is available on-site. Could we make the catalog into a search engine that is easy to navigate? Students enjoy the ability to link directly from a catalog entry to JSTOR.
It would be nice to have a catalog that could search by instrumentation. For example, if one was searching for four saxophones, they could locate all scores for saxophone quartet could be easily found. Something similar could be found at Kent State http://apps.library.kent.edu/kentlink_instrument_search/index.php Verletta suggested we’ll know more once the new catalog is up and running but this would likely require additional programming.
Q. Would you like to receive training on the new library catalog in the Fall? If so, what type of training would you like to receive? We could offer in-person workshops or short, online video tutorials.
A. Most students will want to learn the new catalog system on their own by playing around with it. No one will come to in-person workshops but short video tutorials that can be accessed at any time might be interesting. These would be more likely to be used than in-person workshops. It could be part of a series–how to use the library 500.
IV. General Comments–what has worked well/hasn’t worked well for you at the Music Library?
Q. Does our library use the Library of Congress classification system or Dewey?
A. Both! The majority of our scores are shelved using the Library of Congress classification system. Some of our older scores are organized using the Dewey classification system but are interfiled with the Library of Congress scores. You’ll find the Dewey scores around M780.
Q. It is challenging to locate organ scores in the stacks. There doesn’t seem to be a specific area where all of the organ scores are held.
A. For browsing, there is a list of Library of Congress call numbers that may be browsed by instrument type. Unfortunately, there are no listings for organ music here! The good news is that the call number posters place at the end of the book stacks upstairs include call numbers for organ. This information may also be found on BSU’s call number guide.
Q. The Music Library currently keeps all reserve scores upstairs, available for browsing and reserve recordings downstairs. We have talked about moving the reserve scores downstairs to be behind the desk with the reserve recordings. In the downstairs space, scores would not be available for browsing and would need to be checked out for use. Do you have a preference on keeping materials upstairs vs. downstairs.
A. While isn’t convenient to have to go downstairs for recordings and upstairs for scores, students would much rather have the ability to browse the reserve scores on the reserves shelf upstairs than to have to check them out downstairs at the desk.
Comment: Students will search for School of Music recordings in the library catalog and take the call number to workers in the Music Listening Center but staff are often unable to find the recordings for them. One student had to return to the desk three times before the desired recording was finally retrieved.
Response: The Music Library will work to retrain staff to place a hold on an item for you if it can’t be found and place a search on an item that is missing. Once a hold is placed, you will be notified when the desired item is ready for pick up. If staff do not take your information to locate a recording, please let Verletta know. She catalogs all of the School of Music recordings and should be able to help search for items that are missing.
Q. Graduate students–is there anything more we can do to support you in preparation for the General Topics Exam/Dissertation writing?
A. No, most of what grad students need is just sitting down to do the research. Focus should be placed on serving undergraduates as they often don’t know they can ask for help.
Comment: Interlibrary loan has cancelled some of my requests for recordings for my research. Is there another way to get a hold of these recordings?
Response: This can happen if you request an item available at the UW Libraries or available through Summit. If the recording is really rare, it may be that an institution doesn’t wish to lend it. Not every institution will lend recording either. You could always send you cancelled request to Judy or Verletta. We are happy to look into the recording and see if there might be another way to get a copy for your use.
Q. Is there any way that the Music Library would consider allowing students to eat small snacks while studying in the library? Students are often running between class and rehearsals. We only have a short amount of time in between to eat and study. It would be nice to be able to eat a granola bar while studying in the library or have a designated table in the library where food was allowed.
A. We will pilot allowing snacks in the library beginning next week! Foods should follow the Libraries policy and not be meals, messy, noisy, or aromatic.
Comment: I was really skeptical of the new scanner when it was installed but now I love it! It is really helpful.
Q. The computers take forever to log into. This is really annoying when you just need to quickly print a paper before running off to class. PDF’s take forever to print.
A. We will share your comments with our IT department and let you know what we hear during our Fall quarter meeting.