This information was sent to the tech support list and I wanted to share this information with you.
“Boy the cloud storage space is rapidly changing.
In case you missed it – today DropBox announced that they are partnering with Microsoft to make it easier for Office 365 users to store documents in DropBox but use them in Office 365.
I wonder how this impacts things like FERPA and HIPPA.
And as you probably saw, the other day Microsoft said they would start offering unlimited storage for Office 365 users.
It also appears that unlimited Google Drive just went live for us sometime in the last couple of days.”
So now you have many options for storing and retrieving data. Make sure you follow all the Washington State rules on data storage.(FERPA and HIPPA.)
UPDATE to FERPA and HIPPA uses of these new updates.
Here’s a little more detail in this landscape…
- UW Office 365 (email, OneDrive): YES for student educational records (FERPA) in the official UW service. Regarding HIPAA… Protected Health Information (PHI) is also governed by UW policy, even in the official, contracted O365 service, so that policy represents one more hoop you need to jump through when contemplating use of ANY outside service provider for PHI. (If you handle PHI, you probably already know who to contact regarding policy. If you don’t, please feel free to ask me, and I’ll try to help steer you to the right place.)
- “individual” O365: NO! This is a “consumer” service that Microsoft briefly made available, even if you signed up for that with your UW email address! Reason: no contract with UW.
- Dropbox: NO for ANY sensitive or confidential data. Reason: No UW contract, with or without the MS partnership.
- UW Gmail & UW Google Drive: YES for student educational records (FERPA). NOT for PHI (HIPAA).
- personal Gmail & Google Drive: NOT for student educational records (FERPA). NOT for PHI (HIPAA). Reason: no contract with UW.
October is Cyber Security Awareness Month and with that in mind the Office of the CISO has sent out an excellent newsletter detailing some great Security Awareness 101 tips. So sit back with your morning coffee and please take a few minutes to peruse their suggestions and insights after the break!
We have setup a new copier/printer in Anderson 115 and are currently demoing it for the next one to two weeks. The machine is a Canon CF5255 and is taking the place of the aging Xerox ColorQube. The Xerox will not be accessible during the demo and all print jobs normally bound for the Xerox should now be sent to the Canon.
SEFS IT has updated the process that automatically installs printer queues onto your machines so the next time you login you should see a new AND115-Canon print queue.
If for any reason you don’t see the print queue you can also add it by following these steps:
- Open the Start menu and if you log in as CFR type \\CFRPrint, or if you log in with your NetID type \\FS-Copiers
- In the new window that opens you should see a list of printers, double-click on the AND115-Canon printer and it should automatically download and install the print queue for you.
- You’re all set!
If you need any assistance or have any questions please contact SEFS IT via email at email@example.com or by phone at 6–7365.
As many of you are likely aware by now the SEFS IT team has been hard at work in the background transitioning many of our systems to the NetID domain and out of our traditional CFR domain.
In the upcoming weeks we will be working to migrate workstations to the NetID domain as well. What does this mean for you? No more CFR logins! Instead you will now login with your NetID to all SEFS computers. You will still have access to all the network shares you previously had access to as well as a smoother process for accessing email and other UW IT services. At the same time we will be working to migrate servers to the NetID domain as well, but there may still be instances of needing to use your CFR login on servers while we transition.
Beginning with Bloedel Hall this week members of the SEFS IT team will be coming around to each machine, logging it in inventory and working with the owner to migrate their existing profile from the CFR to NetID domain. Following that will be an overlapping weekly schedule as we move through each hall. If you have a particular time that would work best for you please contact SEFS IT (firstname.lastname@example.org) to schedule an appointment.
The time required for this transition is dependent on the amount of local data stored on each machine. In order to facilitate and streamline the process we ask that all users move as much local data to network storage as possible prior the transition and to remove any local data that is backed up. Generally the full migration process (export, transition, import) takes 1–2 hours per machine. However we can work on multiple machines in the same room to reduce the overall required time.
If you have any questions about this process please contact SEFS IT either via email at email@example.com or by phone at 206–616-7365. We hope you are as excited as we are to take this next step in moving away from the CFR domain.
The Washington Pulp and Paper Foundation has recently updated their website to a new design. This new website is well organized and responsive to mobile devices. Visit the website to see pictures and presentations from the recent annual meeting.
Here is the URL: http://depts.washington.edu/wppf