Administrative staff can now be all EARS

Cam­pus admin­is­tra­tors who need to view stu­dent aca­d­e­mic records have a new tool at their fin­ger­tips. The Elec­tronic Aca­d­e­mic Records Sys­tem (EARS) is a web-based sys­tem ini­tially devel­oped for UW aca­d­e­mic advis­ers. After years of wait­ing, this resource has been enhanced by the Office of Infor­ma­tion Man­age­ment to allow cam­pus admin­is­tra­tive staff access as well.

Avail­able now, the new ver­sion of EARS offers sev­eral improve­ments over cur­rent terminal-based views of stu­dent data. It’s much eas­ier to use, pro­vid­ing on-screen cues and infor­ma­tion unavail­able in a ter­mi­nal dis­play. Users can also gen­er­ate and print unof­fi­cial tran­scripts in PDF for­mat, a long-requested fea­ture. And allow­ing non-advisers access to stu­dent records (with a legit­i­mate pur­pose) will ben­e­fit stu­dents by expe­dit­ing their requests.

Because the sys­tem dis­plays stu­dent infor­ma­tion sub­ject to FERPA reg­u­la­tion, access to EARS must be granted through the OUR’s Data Man­age­ment Office (includ­ing the use of a SecurID or Entrust token). Once access is granted, users can log into EARS here. Infor­ma­tion on what func­tion­al­ity is avail­able to admin­is­tra­tive users is avail­able here.

Leave a Reply

Your email address will not be published. Required fields are marked *