Enrollment web service enables better data for developers, advisers

Early this month, the Office of Infor­ma­tion Man­age­ment (OIM) released to the Uni­ver­sity com­mu­nity a new com­po­nent to its Stu­dent Web Ser­vices (SWS): the Enroll­ment resource. This new data set allows cam­pus devel­op­ers fol­low­ing a strict secu­rity pol­icy access stu­dents’ tran­script data for improved tools for fac­ulty and staff.

The Col­lege of Edu­ca­tion had been an early tester of the ser­vice and there­fore has already updated one of its web appli­ca­tions to lever­age the Enroll­ment resource. Stu­dent Track­ing of Edu­ca­tional Progress (STEP) is an advis­ing appli­ca­tion that com­bines University-level data (includ­ing the new Enroll­ment resource) with College-level data into one uni­fied tool.

The Stu­dent Web Ser­vice pro­vides an ideal resource to bring in uni­ver­sity data. It sim­pli­fies the process by allow­ing our web appli­ca­tion to con­nect directly to the data source, elim­i­nat­ing an ETL process [Extract, trans­form, and load]. The direct con­nec­tion means we can pro­vide more up-to-date infor­ma­tion in our local web application.

~ Paul Hanisko, Col­lege of Education

Both the Grad School and Com­puter Sci­ence and Engi­neer­ing have com­mit­ted to build­ing appli­ca­tions the rely on the resource.

Get­ting access to this FERPA-protected stu­dent data requires sign­ing the SWS Access Agree­ment and obtain­ing and installing an X509 browser cer­tifi­cate. Any web appli­ca­tion using the Enroll­ment resource must also undergo a code-security review prior to launch.

The Enroll­ment resource builds upon a foun­da­tion of the exist­ing SWS resources, such as cur­ricu­lum, course, and sec­tion data. For this rea­son, devel­op­ers who obtain access to the Enroll­ment resource should find its struc­ture famil­iar and be able to eas­ily use the data it provides.

The avail­abil­ity of this enroll­ment data, long requested by mem­bers of the Uni­ver­sity devel­oper com­mu­nity, is a result of the hard work by many peo­ple. The Office of the Uni­ver­sity Reg­is­trar would like to thank those who worked with them to make it pos­si­ble, includ­ing every­one on the SWS and Stu­dent Data­base teams at OIM, the Col­lege of Edu­ca­tion, the Grad­u­ate School, and Com­puter Sci­ence and Engineering.

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