Policies & Use

Collection Policy

  • The Uni­ver­sity of Wash­ing­ton Eth­no­mu­si­col­ogy Archives col­lects ethno­graphic doc­u­men­ta­tion of all kinds, with par­tic­u­lar empha­sis on sound record­ings in all for­mats, film, and video. The Archives accepts col­lec­tions on a deposit or gift basis and does not pur­chase materials.
  • As part of the Eth­no­mu­si­col­ogy Divi­sion of the School of Music, the Archives pri­mar­ily serves the stu­dents and fac­ulty of the Divi­sion. Stu­dents are expected to deposit their field record­ings and other doc­u­men­ta­tion to the Archives upon com­ple­tion of the Ph.D, along with a copy of their dis­ser­ta­tion. Fac­ulty mem­bers in the Divi­sion and other UW researchers are the other major source of recorded col­lec­tions. Mate­ri­als of eth­no­mu­si­co­log­i­cal inter­est from other sources are also accepted.
  • A “Con­tract for Deposit of Mate­ri­als” is nego­ti­ated between the archivist and the depos­i­tor in each case to reflect the spe­cific require­ments of the col­lec­tion. Depos­i­tors are encour­aged to impose as few restric­tions as pos­si­ble or to restrict access only for a lim­ited period.
  • Col­lec­tions are gen­er­ally not solicited by the Archives, but the deposit of mate­r­ial of local or regional impor­tance is encour­aged and wel­comed. Because of its loca­tion in the Pacific North­west, the Archives has become iden­ti­fied as an appro­pri­ate repos­i­tory for both his­tor­i­cal and con­tem­po­rary record­ings of music of North­west Coast peo­ple. In hous­ing and pre­serv­ing such col­lec­tions, par­tic­u­lar atten­tion is paid to issues of song own­er­ship, appro­pri­ate use, and access by mem­bers of Native com­mu­ni­ties. It is Archives pol­icy to make copies of these record­ings at cost for request­ing tribal groups.

Facilities Use

  • The Ethnomusicology Archives is a closed-stack facility. Most recordings are available for listening or viewing on-site under the supervision of Archives staff. Students and teachers, as well as researchers, are welcome to visit. Because of extreme space limitations in the Archives, most listening or viewing needs to be scheduled in advance.
  • Visitors with a general interest in music of a particular area or genre are encouraged to consult the Music Library Listening Center collection (Music Room 19). Many commercial recordings of ethnomusicological interest are located in the Listening Center, with access available through the library’s on-line catalog.
  • The Ethnomusicology Archives contains non-commercial, unpublished recordings and accompanying documentation which generally require some previous knowledge to use effectively. Archives staff are available to assist visitors find the information they need.

Media Duplication Policy

  • Recordings in the Ethnomusicology Archives may in some cases be available for duplication. Requestors should fill out the “Media Duplication” request form available from the Archives (email julius@uw.edu). All requests are to be authorized by the Archivist and additional permission obtained as necessary.
  • There is no easy answer to the question, “May I get a copy of ____?” Most collections in the Archives were deposited by field researchers; their deposit agreements on file in the Archives are the basis for decisions regarding media duplication. Similarly, for concert recordings, the formal agreement between the artist(s) and the Archives must be consulted.
  • University of Washington students who study with visiting artists in the Ethnomusicology Program often perform in concerts with those artists during their stay. Single copies of those performance recordings are generally available to the students who performed in them, unless the visiting artist prohibits such copying; students are asked to provide their own blank discs or tapes in these cases.
  • For most media duplication requests, a fee for blank discs or tapes plus labor costs is charged; consult the Archivist for current rates.
  • Requests to license Archives recordings for publication or broadcast should also be submitted to the Archivist.

For more infor­ma­tion, con­tact Lau­rel Ser­combe, Archivist, (206) 543‑0974; e-mail julius@uw.edu.