Policies & Use

Col­lec­tion Policy

  • The Uni­ver­sity of Wash­ing­ton Eth­no­mu­si­col­ogy Archives col­lects ethno­graphic doc­u­men­ta­tion of all kinds, with par­tic­u­lar empha­sis on sound record­ings in all for­mats, film, and video. The Archives accepts col­lec­tions on a deposit or gift basis and does not pur­chase materials.
  • As part of the Eth­no­mu­si­col­ogy Divi­sion of the School of Music, the Archives pri­mar­ily serves the stu­dents and fac­ulty of the Divi­sion. Stu­dents are expected to deposit their field record­ings and other doc­u­men­ta­tion to the Archives upon com­ple­tion of the Ph.D, along with a copy of their dis­ser­ta­tion. Fac­ulty mem­bers in the Divi­sion and other UW researchers are the other major source of recorded col­lec­tions. Mate­ri­als of eth­no­mu­si­co­log­i­cal inter­est from other sources are also accepted.
  • A “Con­tract for Deposit of Mate­ri­als” is nego­ti­ated between the archivist and the depos­i­tor in each case to reflect the spe­cific require­ments of the col­lec­tion. Depos­i­tors are encour­aged to impose as few restric­tions as pos­si­ble or to restrict access only for a lim­ited period.
  • Col­lec­tions are gen­er­ally not solicited by the Archives, but the deposit of mate­r­ial of local or regional impor­tance is encour­aged and wel­comed. Because of its loca­tion in the Pacific North­west, the Archives has become iden­ti­fied as an appro­pri­ate repos­i­tory for both his­tor­i­cal and con­tem­po­rary record­ings of music of North­west Coast peo­ple. In hous­ing and pre­serv­ing such col­lec­tions, par­tic­u­lar atten­tion is paid to issues of song own­er­ship, appro­pri­ate use, and access by mem­bers of Native com­mu­ni­ties. It is Archives pol­icy to make copies of these record­ings at cost for request­ing tribal groups.

Facil­i­ties Use

  • The Eth­no­mu­si­col­ogy Archives is a closed-stack facil­ity. Most record­ings are avail­able for lis­ten­ing or view­ing on-site under the super­vi­sion of Archives staff. Stu­dents and teach­ers, as well as researchers, are wel­come to visit. Because of extreme space lim­i­ta­tions in the Archives, most lis­ten­ing or view­ing needs to be sched­uled in advance.
  • Vis­i­tors with a gen­eral inter­est in music of a par­tic­u­lar area or genre are encour­aged to con­sult the Music Library Lis­ten­ing Cen­ter col­lec­tion (Music Room 19). Many com­mer­cial record­ings of eth­no­mu­si­co­log­i­cal inter­est are located in the Lis­ten­ing Cen­ter, with access avail­able through the library’s on-line catalog.
  • The Eth­no­mu­si­col­ogy Archives con­tains non-commercial, unpub­lished record­ings and accom­pa­ny­ing doc­u­men­ta­tion which gen­er­ally require some pre­vi­ous knowl­edge to use effec­tively. Archives staff are avail­able to assist vis­i­tors find the infor­ma­tion they need.

Media Dupli­ca­tion Policy

  • Record­ings in the Eth­no­mu­si­col­ogy Archives may in some cases be avail­able for dupli­ca­tion. Requestors should fill out the “Media Dupli­ca­tion” request form avail­able from the Archives (email julius@uw.edu). All requests are to be autho­rized by the Archivist and addi­tional per­mis­sion obtained as necessary.
  • There is no easy answer to the ques­tion, “May I get a copy of ____?” Most col­lec­tions in the Archives were deposited by field researchers; their deposit agree­ments on file in the Archives are the basis for deci­sions regard­ing media dupli­ca­tion. Sim­i­larly, for con­cert record­ings, the for­mal agree­ment between the artist(s) and the Archives must be consulted.
  • Uni­ver­sity of Wash­ing­ton stu­dents who study with vis­it­ing artists in the Eth­no­mu­si­col­ogy Pro­gram often per­form in con­certs with those artists dur­ing their stay. Sin­gle copies of those per­for­mance record­ings are gen­er­ally avail­able to the stu­dents who per­formed in them, unless the vis­it­ing artist pro­hibits such copy­ing; stu­dents are asked to pro­vide their own blank discs or tapes in these cases.
  • For most media dupli­ca­tion requests, a fee for blank discs or tapes plus labor costs is charged; con­sult the Archivist for cur­rent rates.
  • Requests to license Archives record­ings for pub­li­ca­tion or broad­cast should also be sub­mit­ted to the Archivist.

For more infor­ma­tion, con­tact Lau­rel Ser­combe, Archivist, (206) 543‑0974; e-mail julius@uw.edu.