Clinical Curriculum Resources

Clerkship Scheduling

Patient Care Phase

Required Clerkships

Clerkship required in the Patient Care Phase include:

  • Family Medicine (6-weeks)
  • Internal Medicine (12 weeks)
  • OB GYN (6-weeks)
  • Pediatrics (6-weeks)
  • Psychiatry (6-weeks)
  • Surgery (6-weeks)

The Patient Care Phase curriculum scheduling is managed by the School of Medicine Registrar’s Office within Academic Affairs. Clerkships will be assigned based on guidelines, including regional and departmental requests of minimum enrollment at sites. The Associate Dean for Student Affairs can approve exceptions within the usual scheduling guidelines.

See the availability collection page for more information.

Clerkship Swap/Trade Rules

Once the Patient Care Phase clinical schedules are published, students have a two-week window in which to review their assigned clerkship sites and timeframes. During that two-week review period, students have the opportunity to “swap/trade” with other students by mutual consent.

  • Students who wish to attempt a “swap/trade” of site, timeframe or both will be required to find another student willing to “swap/trade” via student-initiated communication.
  • Agreeable parties are required to set up an appointment with the School of Medicine Registrar to review, approve, and facilitate the schedule change.
    • Many factors are taken into consideration prior to approving a “swap/trade.” These include, but are not limited to, schedule and travel coordination, housing availability, and academic standing.
  • Once clinical schedules are finalized (two weeks after initial publication), students may not drop, add, or change their required clerkships for the remainder of the year. Approval of any schedule changes due to extenuating circumstances must be approved by the Associate Dean for Student Affairs.
  • All changes to students’ schedules must be made through the School of Medicine Registrar’s Office; no other parties may change clinical schedules, sites, and/or timeframes, including but not limited to, other Academic Affairs staff; department clerkship directors and coordinators; WWAMI deans, faculty, and staff; site coordinators; and preceptors.
  • In cases where permission is necessary, it is the student’s obligation to contact the UW School of Medicine Registrar’s Office to ensure that the updates are made to his/her clinical schedule.

Elective Clerkships in the Patient Care Phase

Patient Care Phase students are scheduled after students in the MS4/Explore and Focus Phase. All students receive 6 weeks of time off during the Patient Care Phase of the curriculum and have the option of enrolling in clinical electives and/or Explore and Focus requirements if they have met the necessary prerequisites. Students are held to the Explore and Focus add/drop policies below for these rotations.

MS4/Explore and Focus Phase

Required Clerkships

Clerkships required in the Explore and Focus Phase include:

  • Emergency Medicine (4-weeks)
  • Neurology (4-weeks)
  • Advanced Inpatient Clerkship (4-weeks)
  • Advanced Outpatient Clerkship (4-weeks)

Elective Clerkships

An overview of the elective scheduling process can be found in the Elective Clerkship Catalog.

  • E14 students are required to take 32 credits of clinical electives in order to graduate.
  • E15 students are required to take 40 credits of clinical electives in order to graduate.

Explore and Focus Phase clerkships may be dropped, added, and/or edited up to six weeks in advance of the start date. Some departments have further limitations when dropping their clerkships (such as permission from the department clerkship administrator), that supersede the six-week guideline mentioned above.

  • Students who would like to change their Explore and Focus clerkships up to six weeks prior to the clerkship start date must contact the School of Medicine Registrar’s Office to facilitate the scheduling change.
  • All changes to students’ schedules must be made through the School of Medicine Registrar’s Office; no other parties may change clinical schedules, sites, and/or timeframes, including but not limited to: other Academic Affairs staff; department clerkship directors and coordinators; WWAMI deans, faculty and staff; site coordinators; and preceptors.
  • In cases where permission is necessary it is the student’s obligation to contact the School of Medicine’s Registrar’s Office to ensure that the updates are made to his/her clinical schedule

6-Week Add/Drop Policy

The SOM Registrar’s Office can only approve adds and drops more than six weeks in advance of the start date. For example, if the clerkship start date is March 26, the last possible day to change is February 9. Students who would like to change their Explore and Focus clerkships must first contact the SOM Registrar’s Office to facilitate the scheduling change.