IASystem Online Course Evaluations

Hello CIC Instructors!

As you know, the UW is moving towards adopting online course evaluations through the platform of IASystem.


The Office of Evaluation and Assessment has always included several extra questions on the evaluations of EWP Faculty and TAs, but the system does not yet allow for programs and departments to customize evaluations. For this reason, we wanted to post a brief reminder on how to add these questions.

Below, you’ll find step-by-step instructions on adding the questions, as well as a list of best practices for distributing and collecting online evaluations in general.

To access your evaluations, first go to the following link:    https://uw.iasystem.org/faculty


If you’ve already ordered your evaluations, you should see your current course listed.


Select the Add Items link under the Actions column in the far right corner.


This should bring you to a page called Add Items to Evaluations. Please add the following four questions, one at a time:

1) The usefulness of the Instructor’s classroom discussion of student writing was:

2) The usefulness of the Instructor’s written comments on student papers was:

3) The usefulness (if applicable) of conferences with the Instructor was:

4) The usefulness (if applicable) of student response to your writing was:

* Please note that these questions should be classified as a Comment Items, rather than Scaled Items.





* Please be sure to click the Save button on the top right-hand side of the screen when you are finished!

…and that’s it!



Tips for Distributing and Collecting Online Course Evaluations:

– The TA group that piloted the process during spring quarter noted that instructors should conduct the evaluation in class on the day they would normally do a paper evaluation. By conducting it during class time, you ensure a response rate similar to that you would get with a paper evaluation.

– When you request and configure your online evaluation form, you have a choice of when to open and close access. Open access for the day you plan to give the evaluation and close it a few days later, so that absent students have a chance to complete it.

– Supply a link to the evaluation via email and/or your course Canvas site (an Announcement would be a good tool for doing so). If you’re not in the CIC that day, students can bring/use laptops or smartphones to complete the evaluations.

– Make students aware of the importance of course evaluations in terms of instructional improvements, relevance to program accreditation and promotion and tenure decisions

–  In the future, include the evaluation schedule and link in the online syllabus

As always, let us know if you have questions, and best of luck for the final weeks of the quarter!

Top 4 Tips for Designing Canvas ePortfolio Assignments

Hello CIC Instructors,

Portfolio Season is upon us!

Even if you’ve taught portfolios before, you may want to review the material on the CIC Faculty Guide for step-by-step instructions on building ePortfolios in class. There are also instructions for students on the CIC Student Guide.

Additionally, you can find extra resources, lesson plans and support on the EWP Instructor Resource page dedicated to portfolios (log in is required).

Below, you’ll find a few additional tips on designing Canvas ePortfolio assignments and introducing them to your students.

1) Before your class meets on the scheduled training day, you will need to set up a portfolio assignment page on your Canvas site so that students have a place to submit links. Here are instructions on setting up Canvas Assignments.

2) It is also helpful to provide students with a link to the skeleton portfolio, which models the portfolio itself and provides tips for generating content.

3) Several sample portfolios can be found at the end the faculty guide post on Canvas ePortfolios. It may be helpful for your students to look through one or more of them, either alone or as part of a class activity.

4) Remember to have your students submit their links on the day of the portfolio training. To do this, have students go back to the portfolio dashboard by clicking the link below the Edit this page button. Right-click on the Copy this link option and submit to instructor on Canvas eportfolio assignment page. This lets the instructor make sure she/he can view all submissions. Students do not have to submit again after the first time. The instructor will see their updated content.

As always, please let us know if you have any questions about this process! We are always here and happy to help.

Happy Portfolio-building, everyone!

Panopto on Panopto

During last Friday’s workshop, “Teaching with Panopto,” participants received a hands-on introduction to the platform, practiced recording and submitting or embedding their recordings into Canvas, and brainstormed best practices for assigning and assessing multimodal projects made with Panopto. Presenters and participants also used Panopto to capture selected instructions and discussions. Read on for workshop highlights; you’ll find video links within the text. Note that you must be part of the CIC instructor group and log onto Panopto with your UW Net ID to view the videos. If you’re not a CIC instructor, but would like to view the videos and the workshop materials, email Kimberlee (kgb [at] uw [dot] edu) to be added to the CIC group.

Workshop Overview

Kimberlee provided an overview of the workshop agenda. One of our overall objectives was hacking Panopto, or using the platform for multimodal class activities rather lecture capture.

Screenshot of Workshop Overview Video

Screenshot of completed Panopto recording in Panopto viewer. Kimberlee added the video description visible in the Contents tab. Viewers can take Notes and create Bookmarks while watching the video.

Creating a Dropbox for Student Panopto Submissions

In order for students to make their own Panopto recordings, instructors must create a dropbox within their class Panopto Recordings folder. To do so, go to your Panopto folder settings and choose Create dropbox. As you can see from the video, attempting to alter Panopto Recordings folder settings within Canvas may not work. Instead, you may have to go to UW Panopto instead, as Kimberlee did.

Technical Considerations for New Panopto Users

Ashley LeBlanc filled in the technical instruction gaps in Kimberlee’s presentation.

Panopto viewer screen with PDF file added

Ashley provides essential instructions. The “Panopto: Mac vs. Windows” file she shared is included in the Panopto video. Just click the file icon to display it.

In order for students to see the Panopto Recordings option in Canvas, you must add it to your course navigation by going to the Navigation tab in your Canvas course Settings, dragging Panopto Recordings into your visible navigation links, and clicking Save, as pictured below.

Screenshot of Canvas navigation settings

Move “Panopto Recordings” into the live course navigation items

Ashley also reminded us that the Windows and Mac versions of Panopto have fundamentally different interfaces. She provided a PowerPoint file that walks instructors through the process of working with Panopto via Windows and Mac interfaces. The file is accessible via the workshop agenda page and the recording itself.

Screenshot of Mac versus Windows Panopto interfaces

Panopto: Mac versus Windows interfaces (aka Two Different Worlds)

Discussion: Pedagogical Possibilities and Best Practices for Assignment and Assessment

Workshop participants brainstormed ideas for designing multimodal assignments students can complete with Panopto. They also discussed best practices for scaffolding and assessing such assignments. The group used the installed microphone on one computer to create a Panopto audio/screen recording of the conversation and notes, thus modelling an activity students could do in the CIC classroom. The notes taken during the session are available via the workshop agenda page.

Screenshot of Panopto audio/screen capture

Screenshot of a completed Panopto audio/screen capture in the Panopto viewer

Submitting and Sharing Panopto Recordings

Workshop participants not only created Panopto recordings as students, but they submitted them via two methods: copying/pasting a link into a Canvas assignment and embedding video into a Canvas discussion posting. The notes taken during our discussion are available via the workshop agenda page.

The Instructor View: Panopto in SpeedGrader

Before participants discussed final questions, Kimberlee showed what student Panopto recordings submitted as assignments look like in an instructor’s SpeedGrader. We found that the recordings didn’t appear within the SpeedGrader window, and we thus opened the recording in a new tab instead. Ashley will discuss the glitch with UW-IT’s Learning Technologies team.

Additional Resources



Panopto Workshop

Hello CIC Instructors!

Thanks again for your flexibility this week. MGH 076 will be unavailable for at least another week, and we’re working right now to find you alternate rooms. We’ll let you know as soon as we have them!

In other (better) news, Kimberlee will be facilitating a workshop on Panopto tomorrow, November 7th. It will be in MGH 082 from 10:00 to 11:30, and should be very useful!

The workshop will focus on how instructors might use the platform’s audio, video and screen capture functions to develop multimodal assignments and peer review options. It will also address assessment issues and allow time for hands-on practice. Please RSVP to Kimberlee at kgb@uw.edu if you would like to participate.

We will be uploading a recording of the workshop on Panopto itself, so keep an eye out for that if you can’t make it.



Using Panopto in the CIC

Hello CIC Instructors!

One of the most exciting new features of the CIC classrooms is that they now support Panopto, which is the video sharing platform that the UW has recently adopted (this is a switch from Tegrity). Panopto enables you to create, edit and share video files directly through Canvas, so that you can easily integrate them into your teaching.

You can access Panopto through the left-hand toolbar of your Canvas course, and from there you can click “Create” in order to launch the Panopto Recorder. You and your students can then record videos and webcasts directly from the webcams on CIC computers.


After you’ve created a video, you can either embed it directly onto Canvas or provide a link to it that students can follow. Students can create and upload their own videos, potentially as part of a Canvas Discussion, portfolio reflection or multi-modal assignment.


We’re working on a page for the CIC Faculty Guide that gives detailed instructions on using, modelling and assessing Panopto videos, but for now – take a minute to explore it yourself! As always, let us know if you have any questions.

You can also find instructions and answers to FAQs from UW IT Connect by going here.

Thanks, and we hope you had a productive week in the CIC!

Saving and Transferring Files in the CIC

Hello CIC Instructors!

We are pleased to let you know that we’ve updated the CIC Faculty Guide with new instructions and screenshots to correspond with the new technology in the labs. The Faculty Guide is a wealth of information and is definitely worth perusing when you have a moment, even if you don’t have pressing questions. You can find it here.

Save As

Since the new computers will automatically clear the desktop of any saved work when the students sign off, it is now more important than ever to develop clear practices for saving and transferring work in your CIC classes. To that end, we’ve also added a page to the Faculty Guide that walks through some of the more effective saving options: USB/ flash drives, the U Drive, Canvas files and cloud storage. Please take a look at it when you have the chance – and if you have a different way of saving and transferring student work that you’ve found to be successful, please let us know in the comments! We’d love for this blog to become a space where CIC instructors can interact and share ideas.

Have a great week!

Troubleshooting Display Problems

We hope all of your classes in the CIC are going well!

This week, we’ve had a couple of questions about what to do if the Instructor Station computer screen does not match the display on the flat-screen. Usually, this happens because the instructor computer automatically opens all PowerPoint presentations in “presenter mode,” which leaves the display screen empty after the presentation is closed.

The good news is… there’s an easy fix!

If this happens during your class, press the Windows button + the P key.


From there, select “Duplicate” from the menu on the right. This will ensure that the display matches the instructor screen.


If for any reason this doesn’t help, try restoring the computer to its default settings by signing off and letting it reboot. To do this, right-click on the Windows icon and select “Shut down or sign out,” and then “Sign out.”

Sign out

We hope this helps! As usual, please don’t hesitate to ask Kimberlee or Tesla if you have any questions or would like to talk about the new technology.


Display screens


Going to (Lan) School

The flat-panel display isn’t the only option for projecting your instructor screen in the CIC labs. LanSchool allows instructors to send their screen–or any student screen–to all machines in the room. Instructors can also use LanSchool to send files to all student computers.

Picture of CIC lab machines.

Instructor’s computer and lab computers display the same image.

Look for the LanSchool icon on the desktop.

Screenshot of instructor desktop with arrow pointing to LanSchool icon

You will see live images of all student desktops.

Instructor Console

The Show menu gives you the option to project your desktop as a full screen that students cannot manipulate or as a window within their desktops. You can also use the Show menu to send a selected student desktop to all machines.

Screenshot of LanSchool menu

Show menu projection options

The Show menu’s Send Files option lets you select a file from the instructor station hard drive to send to all students. They can access the file from the C: drive in Windows Explorer.

Go to "This PC"-->Local Drive (C:)-->LanSchool Files to find the sent file

Go  to “This PC”–>Local Disk (C:)–>LanSchool Files to find the sent file

If you’re interested in learning more about LanSchool, ask Ann or Kimberlee. We’ll be stopping by at the beginning of lab classes this week and next.