School of Medicine Governance Committees

Section 1: Curricular Learning Objective Oversight and Management (CLOOM) Committee

Article 1:  General Governance

The following Bylaws governing the organization and procedures of the Curricular Learning Objective Oversight and Management Committee has been adopted in accordance with the Curriculum Governance Committee Report that was finalized in October 2018 and approved by the Medical School Executive Committee and the Dean.

Article 2:  Authority and Accountability

The CLOOM Committee is delegated authority by the Curriculum Committee and is accountable for providing expertise and advice in the following areas:

  • Provide oversight and management of medical education learning objectives for all curricular items, including items which are located outside of a block or clerkship such as OSCEs.
  • Coordinate activities connected to learning objectives, competencies and milestones for clarity on monitoring, implementation, revision, approval and documentation.
  • Evaluate learning objectives, competencies and milestones as they relate to assessment.
  • Review and make requests for additions and changes to the learning objectives.
  • Evaluate gaps and/or redundancies related to the learning objectives, competencies and milestones and make recommendations to the Curriculum Committee and other governing bodies.

The committee will have the authority to:

  • Clarify session, block, and clerkship learning objectives and how they are used in the four-year curriculum.
  • Make recommendations on location of learning objectives, competencies and milestones in the four-year curriculum
  • Develop a process to request new or change session, block, and clerkship learning objectives.

In consultation with Phase Committees, this committee will recommend actions to the Curriculum Committee such as:

  • In depth-annual review program level objectives, competencies and/or milestones and report to Curriculum Committee
  • Identify gaps and/or redundancies in objectives and make recommendations for changes in program level objectives.
  • Develop a process to implement new activities into the curriculum such as Entrustable Professional Activities (EPAs) to meet program level objectives
  • Make objective, competency and milestone data available to governance committees
  • Policy proposals and changes regarding the use of session, block, clerkship, and program level objectives

Article 3:  Guiding Principles

  1. Adopt procedures consistent with LCME requirements
  2. Incorporate representation from across the WWAMI region
  3. Foster an appropriate balance between central oversight and local initiative, innovation and site optimization
  4. Encourage continuous quality improvement in the curriculum
  5. Foster in meetings, procedures and decision making a culture of open discussion, transparency, and iterative consensus development

Article 4:  Membership

  • Expectation of members:
    • Although members are elected to ensure broad representation of the SOM, members have the responsibility to function as “members of the whole,” working to optimize the curriculum, rather than to represent the interests of a particular constituency.
    • All committee members are expected to attend scheduled meetings and come prepared to actively engage in discussion of agenda items. Members unable to attend and participate in meetings on a frequent basis will be asked to step down.
  • Four (4) Faculty: The Curricular Learning Objective Oversight and Management Committee will consist of up to 4 faculty members. The Curriculum Committee will appoint to the CLOOM Committee four faculty members from the phase committees with expertise and interest in CLOOM areas of accountability and authority.  At least one of these individuals will be from a WWAMI site or state other than Western Washington.
  • Four (4) Professionals: By virtue of their roles in medical education curriculum, the following individuals will be members of the committee:
    • Assistant Dean for Basic Science Education
    • Assistant Dean for Clinical Science Education
    • Director of Educational Evaluation
    • Manager, Curriculum Management System
  • Terms:
    • Faculty will serve terms coinciding with their term on the phase committee. No person will serve more than six consecutive years.
    • Professionals will serve terms concurrent with their tenure in the administrative position.

Article 5:  Officers

  1. Designation: The CLOOM Committee will be chaired by the Assistant Dean for Basic Science Education.
  2. Duties:
    • The chair is expected to work set agendas, lead meetings, ensure adequate and appropriate documentation of meetings and decisions, and convene task forces and special groups as needed.
    • The CLOOM Committee will actively liaise with the Phase Committees and make recommendations to the Curriculum Committee
    • The CLOOM Committee will submit at least annually, a written report on its areas of accountability, the activities undertaken, issues, resolutions, and the curriculum assessment outcomes to the Curriculum Committee, the Associate Deans for Curriculum and Student Affairs, and the Vice Dean for Academic, Rural and Regional Affairs.

Article 6:  Procedures

  1. Meetings
  • Will be called by the chair
  • Will occur at least bi-monthly beginning in November 2019
  • The Chair may call special meetings for hearing reports, discussing matters of interest to the curriculum and seeking the committee’s advice.

      b. Ex-Officio Members

  • Will include representative from Academic Learning and Technology, and a representative from the Education and Quality Improvement unit.
  • Individuals actively involved in the use and mapping of learning objectives in the curriculum, including faculty and professional staff members, may also be invited to participate in the committee as ex officio members.
  • These individuals might include faculty and staff members of the Curriculum team within Academic Affairs
  • Although these individuals may participate in committee discussions they will not vote.

      c. Parliamentary authority: The conduct of meetings will be governed by Robert’s Rules of Order.

      d. Voting:

  • Voting members are the faculty, professional and dean members.
  • Quorum: The quorum required for meetings will be more than 50 percent of the voting members. All items brought before the CLOOM Committee will be decided on by majority vote of voting members present,
  • Tie votes: The vote of the Chair will be cast only in the event of a tie vote of the committee members, including the Faculty Co-Chair.

Article 7:  Communications, records and approval

  1. The chair of the CLOOM Committee will be responsible for ensuring that administrative staff keep accurate records of all meetings. A full set of minutes of each meeting of the CLOOM Committee will be retained for at least 10 years.
  2. All decisions and recommendations made by the CLOOM Committee will be kept in a permanent, dated log and will be transmitted to the Curriculum Committee.

Section 2:  Management of Conflicts

When conflicts occur, resolution will be attempted through iterative discussion with the CLOOM Committee and the Phase Committees. If conflicts cannot be resolved in this way, CLOOM Committee may seek advisory input directly from the Associate Dean for Curriculum. The Associate Dean for Curriculum may decide to place the issue on the agenda of the Curriculum Committee and/or request broader discussion and input from the regional leadership and other stakeholders as appropriate to the issue under discussion. Ultimate authority and decisions rest with the Dean of the UW School of Medicine and are delegated by the Dean to the Vice Dean for Academic, Rural and Regional Affairs as Chief Academic Officer.

Section 3:  Ad Hoc Subcommittees

In conducting its business, the CLOOM Committee may appoint ad hoc subcommittees from time to time, as these may become necessary for transaction of business of the committee, provided the purpose of any such subcommittee does not fall within the jurisdiction of an existing Phase or Theme Committee.

Section 4:  Amendments and Other Provisions

Amendments to the CLOOM Committee bylaws will be presented to the Curriculum Committee for review, discussion and a vote.

 

Approved by the Curriculum Committee on: 10/22/2019