Work Study Career Development Office Assistant

Nature of Organization
The Daniel J. Evans School of Public Policy & Governance is a preeminent school of public policy and management, serving over 500 students in three graduate degree programs: Master of Public Administration, Executive Master of Public Administration, and Ph.D. in Public Policy & Management. The school has earned a distinguished reputation for producing insightful policy analyses and fostering constructive community debate about major policy issues. The Evans School prepares leaders for professions in the public and private sectors and nonprofit organizations.
The Student Services team at the Evans School strives to provide students with the support they need to be successful throughout their time at the Evans School and beyond graduation. The Student Services team encompasses admissions, academic advising, career development, student organization advising, equity and inclusion work, and addressing other student needs.
The Evans School believes that our community should reflect the diverse backgrounds, opinions, experiences, and perspectives evident in the world in which we live. We strive for substantive inclusion and equity and continually work to increase our awareness and understanding of ourselves and the communities we serve.

Job Description
The Career Development team at the Evans School is seeking a part-time work-study office assistant to
support in managing job and internship postings, employer and student email inquiries, social media
management, and administrative responsibilities supporting the greater Student Services team.

This position is only open to graduate and undergraduate students with work-study eligibility.

Responsibilities

  • Significant data entry, data maintenance, and system management in EvansJobs career
    management system (Symplicity CSM software)
  • Respond to and follow up on emails from employers and campus/community partners in timely and professional manner
  • Troubleshoot student issues or questions regarding the EvansJobs career management system (Symplicity CSM software)
  • Search relevant job boards and listservs for MPA-relevant positions and professional
    development opportunities and post in EvansJobs
  •  Support Career Development team in developing marketing material for events
  • Support in management of Career Development social media (curating content for posting,
    engaging with various stakeholders, responding to inquiries)
  • Assist Career Development staff with special projects, programs, and other duties as assigned

Minimum Qualifications

  • Student MUST have work study authorization
  • MUST be available to work 10-19 hours per week for the duration of the 2020-2021 school
    year
  • Demonstrate discretion and ability to respect privacy and maintain confidentiality
  • Ability to quickly learn how to navigate and maintain databases and documents, including
    Sharepoint and Excel
  • Excellent written and verbal communication skills, including proofreading, editing, and professional correspondence
  • Strong investigational skills and keen attention to detail
  • Organized, conscientious, punctual, willing to pitch in where needed

Preferred Qualifications

  • Familiarity with graduate students and programs, or a desire to pursue a graduate degree in the future
  • Knowledge of, or interest in The Evans School MPA (and/or a career in public service)
  • Experience with graphic design (ex. Canva, Adobe InDesign, Photoshop, Publisher)
  • Interest in social media strategy and content management (ex. LinkedIn, Facebook)

Job Hours and Pay Rate

  • The pay rate for this position is $16.39/hour. Work schedule will be flexible around student classes.
  • Virtual schedule is flexible with the preference for availability during business hours, but upon return to in-person operations, schedule will be expected to take place between traditional business hours (between8am and 5pm, Monday through Friday). This job is on-going for the 2020-2021 academic school year, and applicants are expected to commit to the entire duration of the school year.
  • The Evans School will be moving into our newly renovated building, Parrington Hall, in
    September/October 2020. It is expected that this position will operate virtually for as long as the university and staff are doing so, but if and when in-person operations resume, would work primarily from the office in Parrington Hall.

Educational Benefits

  • Opportunity to develop professional skills and work in an environment with a diverse population of students, staff, faculty, and community partners
  • Gain skills valuable for careers in human resources, recruiting, career development, student
    services, higher education, organizational management, leadership development and training
  • Strengthen written and verbal communication skills
  • Learn about careers in public policy and governance, as well as gain deep understanding of hiring processes for a variety of government and nonprofit agencies
  • Stay current with job boards and postings across wide spectrum of public service careers
  • Work closely with student services and career development professionals who can assist in your own career development and exploration process

How to Apply
Submit work study award verification form, resume, and short answers (no more than 250 words) to the following two questions to evansjob@uw.edu (Please label subject line of email: Career Development Work Study Application Materials)
1. This role involves providing timely, professional communication with employers, regularly
utilizing online tools (Excel, Sharepoint, databases etc.), and strong attention to detail.
Describe the most relevant experience you have in these areas.
2. Provide an example of a time you used your administrative/organizational skills to improve
the quality of your work?

Applications will be reviewed as received, with a preferred closing date of August 28th

This position is only open to graduate and undergraduate students with work-study eligibility.

Supervision
This position will report to Mellanie Rhae Tanada, Assistant Director of Career Development
(tanadm@uw.edu)

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