WWAMI Rural Integrated Training Experience (WRITE)

Faculty Visitors

UW School of Medicine Faculty WRITE Site Visits are an important component of the WRITE Program.

Goals & Objectives

  • Provide learning experiences and broaden knowledge in various medical specialties for WRITE students in community settings; specialties include Chronic Care, Internal Medicine, Family Medicine, Pediatrics, Psychiatry, and any other specialties deemed appropriate to the WRITE Site.
  • Support educational efforts and provide continuing medical education for physicians and other medical personnel in rural communities.
  • Give students practice organizing and writing case work-ups and formally presenting cases, including findings and differential diagnoses.
  • Evaluate teaching strengths and weaknesses of the WRITE site.
  • Help WRITE students become comfortable in their role providing primary care to rural populations by utilizing specialty faculty as consultants when appropriate.
  • If desired, provide direct consultation without fee for patients; this includes hospital or ambulatory patients, whether or not the patient’s physician is a site preceptor.
  • Make University staff and clinical faculty accessible to community-based physicians and promote mutual understanding of their respective roles.

WRITE Site Visit Follow-Up

Meals

General Guidelines:

If the visitor is in travel status while visiting a WRITE site and a breakfast/lunch/dinner meeting with the student, preceptor, and possibly other local physicians or medical personnel is scheduled, WRITE faculty visitors can pay the entire meal check and be reimbursed from the UW School of Medicine (UWSOM). It is also permissible for the WRITE site to provide meal(s) for the faculty visitor.

If UW faculty picks up the tab, the following rules apply to reimbursement by the UWSOM:

All attendees at the meal must have legitimate UWSOM business. Spouses of students or clinical faculty are not generally recognized as having legitimate UWSOM business at meetings and their meals are not reimbursable.

Food purchases are only appropriate when they occur during legitimate business: all-day or half-day meetings/training sessions; meetings during lunch or dinner hour in order to accommodate faculty/student clinic/class schedule.

The amount reimbursed for the meal is limited to the federal per diem rate for that location. Amounts beyond the federal per diem rate will not be reimbursed out of the WRITE budget. UW faculty may have access to a departmental budget that can pay the above per diem amount.

*Alcohol: Alcohol is not a reimbursable expense unless it has been pre-approved. (Pre-approval is only required for a site visit meal when alcohol is served.) Alcohol must be paid for separately from the food portion of the meal and a separate receipt obtained.

To request pre-approval for alcohol purchases with site visit meals, email UWSOM Administrative Director, Jonas Louie at jinl@uw.edu. A pre-approval confirmation must be obtained.

Note: Alcohol is discouraged and may only be reimbursed using SOM Dean’s office discretionary funds. Not all requests for alcohol purchase are approved.

UW faculty and staff in travel status who have a meal provided for them by a meeting, event, or other UW Faculty/staff member may not claim the per diem for that meal in their travel reimbursement request.

After travel is completed, your department can process your travel and meal reimbursements through the ARIBA system using the WRITE budget: 07-9632. Do not send receipts, forms, or other documents to Academic Affairs for processing. If also requesting meal reimbursement for meals paid during meetings at WRITE site, the FoodApprovalForm and the List of Attendees Form must be submitted with the reimbursement request in ARIBA.

Travel Reimbursement

After travel is completed, your department can process your travel and meal reimbursements through the ARIBA system using the WRITE budget: 07-9632. Do not send receipts, forms or other documents to Academic Affairs for processing. If also requesting meal reimbursement for meals paid during meetings at WRITE site, the FoodApprovalForm and the List of Attendees Form must be submitted with the reimbursement request in ARIBA.

Site Visit Feedback

The faculty visitor will complete and return the Faculty Visit Student Feedback Form and Site Visitor Questionnaire (PDF) to the WRITE Administrator in Seattle: attn. Michelle Fleming, 1959 NE Pacific St, E-301 Box 356340, Seattle, WA 98195. Visiting faculty are asked to rate the student in each category by checking the appropriate blank and to make specific comments on behaviors that illustrate the student’s proficiency or need for improvement. Students are evaluated and given feedback based on written and oral presentations, utilization of resources, problem solving skills, preparation, and organization of the day.

Upon receipt of the form/questionnaire, the WRITE Administrator will send copies of the forms to the specific UWSOM Clerkship Departments and to the WWAMI Regional Office (who should send the Student Feedback Portion ONLY to the site preceptor and student).

Contact Information

Michelle Fleming
WRITE Administrator
flemingm@uw.edu

Danielle Bienz
Education Specialist
dbienz1@uw.edu